Glossary
Attachment Module	The GMS area that provides the ability for the grantee to upload any documentation that the grantee wishes to include with their submission.
Award	The allocation of State or federal grant funds to a particular grantee
BJF	The DCJS Bureau of Justice Funding (State Administrative Agency for Federal criminal justice funding streams)
Budget	Fiscal information the grantee submits as a spending plan for the proposed project; later, the agreed-upon spending plan for the project as incorporated into the contract.
Budget Version	GMS allows the grantee to enter multiple budgets for a project. For example, a collaborative project undertaken by a consortium of agencies might make it necessary for a grantee to enter the budget for each agency (participant) separately. Each budget is a separate version.
Contacts	Those individuals associated with a grant-funded project who have specific duties; those individuals with who BJF staff would need to interact during the course of a grant contract (see Primary, Fiscal, Signatory, Alternate).
Contract	A binding agreement between NYS and a grantee for the sub-award of State or Federal grant funds
Contract number	A BJF-assigned number that identifies a grant contract.
DCJS number	A BJF-assigned number that identifies a grant award; includes the Funding Program, Funding Year, and contract number.
Deficiency/Deficient	An area in an application or progress report that BJF staff have determined is incomplete or requires revision before an application can be approved, a contract written, or a progress report accepted.
Financial Module	The GMS area that captures a record of the Fiscal Cost Reports submitted by the grantee throughout the life cycle of the award.
Fiscal Contact	Individual primarily responsible for the Fiscal record keeping and reporting associated with a grant-funded project.
Funding program	A particular source of State or Federal Funding (e.g., Violence Against Women - funds allocated to address domestic violence issues by the federal Office of Violence Against Women; indicated by funding program code 'VW').
GMS	Grants Management System; an electronic Web-based application that allows a user to enter, view and maintain data stored in an Oracle Database.
Grantee	A municipality, unit of government or not-for-profit organization that has received State or Federal criminal justice funding through BJF
Implementing Agency	The agency (ies) or entity (ies) that will carry out the tasks outlined in the award contract Appendix D - Project Work Plan
Outcomes	The end-result of activities undertaken to accomplish the objectives and tasks (e.g., number of clients served, a narrative description of a task in progress, a narrative explanation of a delay in completing a task).
Participant	An agency involved in conducting the business of a grant-funded Project; Grantee and/or Implementing Agency.
Performance measure	The yardstick by which a grantee will measure its performance in accomplishing project objectives and tasks.
Primary Contact	Individual who has principal responsibility for the operation of a grant-funded project.
Program Representative	The BJF staff person with primary responsibility for a particular grant contract
Progress Report Module	The GMS area that captures progress report information submitted by the grantee during the length of the project.
Project	A specific activity to be supported by State or Federal grant funds; in GMS, the collective information about an activity, including applicant agency, work plan, budget, etc.
Project Module	The GMS area that captures the information that is provided by an applicant when requesting funds as part of a grant application.
Project number	A GMS System-assigned number that identifies a Project; includes Funding Program and calendar year.
Property Module	The GMS area that captures data on property or equipment purchased with grant funds (equipment is defined as durable [non-consumable] goods with a value of $100 or more). Inventory.
Questions	Program-Specific Questions; under most funding programs, BJF requires information on specific issues in order to consider an application for funding; the Questions area is designed to solicit that information.
Save	In GMS, a function that allows you to secure data you have already entered. Does not transmit data to BJF.
Signatory Contact	Individual with signing authority for a grantee agency; signs a grant contract on behalf of the grantee agency or entity.
Site Review Module	The GMS area that documents official site visits made by BJF personnel.
Submit	In GMS, the function that transmits entered data to BJF. Following a submit, edits by the grantee are no longer possible.
Tab	In GMS, a series of hyperlinked graphics across the top of a screen, analogous to the tabs in a 3-ring binder; enables easy navigation.
Unanticipated outcome	A result of activities that was unexpected and not considered in the creation of objectives and tasks for the workplan.
Work Plan	The Goals, Tasks and Objectives that make up a grant-funded project; those activities the Grantee agrees to complete in the contract.