Introduction

This document is the user’s guide for the Grants Management System (GMS) developed for the Division of Criminal Justice Services Bureau of Justice Funding (BJF) by Network Systems Integration, Inc.

GMS is a web-based system for BJF staff interaction with applicants and grantees. A key feature is the ability of the system to implement a role-based security system that will control access rights throughout the GMS system.

This document is to be used as a reference guide to enable GMS users to enter, view, retrieve, and query grant data from the electronic database. The following general statements are pertinent:

· All data used in the examples and screens throughout this guide are not actual grant data. This has been done to comply with the confidentiality assigned to all the information contained in grant documents.

· The organization of the user’s guide follows the order of modules, as they appear listed on the left frame of the GMS “Welcome” screen.

· The user’s guide has been written assuming that a user has 'Grantee' rights in accessing the GMS.

· It is assumed that all GMS users will access GMS through their browser (Netscape or Internet Explorer.)

· Prospective applicants, awardees and grantees can log in to submit grant information for processing by BJF. GMS limits access to modules, tabs and fields. Applicants, awardees and grantees have access to their information, but not to any project information about other applicants, awardees or grantees.

· BJF staff has access to projects and the appropriate modules with regard to their job responsibilities.

· Buttons, lists, check boxes, and other dialog box elements are displayed in italics.

ü In the instructions, this checkmark indicates a step the user needs to take to accomplish the outlined task.

GMS system consists of the following modules:

GMS Modules
Module	Function
Project	Captures the information provided by an applicant when requesting funds as part of a grant application.
Attachment	Contains any documentation that the grantee wishes to include with their application. (not secure from intrusion; do not attach sensitive information)
Progress (Reporting module)	Contains progress reports submitted by the grantee during the length of the project.
Site Review (Reporting module)	Contains the documentation of official site visits made by BJF personnel.
Financial (Reporting module)	Contains all the financial reports submitted by the grantee throughout the life cycle of the grant.
Property (Reporting module)	Contains reports of any purchased property or equipment with grant funds.