Property Report Module

The Property Reports module contains reports of any purchased property or equipment associated with the grant funds (equipment is defined as durable [non-consumable] goods with a value of $100 or more).

Grantees can view, enter, submit and print an Equipment Inventory Report pertaining to grant funded property purchases associated with their project during the life of the grant. The BJF staff can view a grantee’s property report.

Accessing the Property Reports Grid

To access the GMS Property Reports module:

ü Log in to the GMS.

ü Click on the Property link on the left frame of the GMS Welcome page. The Property Reports grid will then display on the right frame of the screen. (The sections of the screen are fully described in the GMS Navigation section, on page 6.)

Accessing Specific Property Reports

To access the record of Property Reports for a specific project, follow the steps below:

ü Log in to the GMS.

ü Click on Property in the left frame of the GMS Welcome Screen.

ü Click on the specific Project # (displayed in blue) from those listed. A list of the Property Reports for that project will then display in the right frame of the screen. If no Property Reports are displayed, that project does not have any Property reports recorded.

o The data in the Property Report Screen is presented in columns of information:

Property Reports Initial Screen
Column Title	Definition
#	Sequential number for the Property reports
Serial #	The serial number of the piece of property, if applicable.
Property Description	A description of the property.
Participant	Party that provided the funds for purchase of this piece of property.
Status	Whether the property is in active use, or has been disposed of.
Cost	The original cost of the property.
Delete	Allows user with the appropriate rights to delete the row.

ü To access a specific Property Report Record, click on the # or the Serial # (displayed in blue). That Property Report will then display in the right frame of the screen.

o The top part of the screen has text boxes for the property's/equipment's description, location, condition, etc.

o The middle section has text boxes for the participant that provided the funds for purchase and text boxes for the serial, model and other ID numbers.

o The bottom section has the information for property disposal and comments.

Figure 17: Property Module Form

Creating a New Property Report in GMS

To create a record of a Property Report follow the steps below:

ü Log in to the GMS.

ü Click on Property in the left frame of the GMS Welcome Screen.

ü Click on the specific Project # (displayed in blue) from those listed.

ü Click on New Property button at the bottom of the screen.

ü The Property Description screen will be displayed. Fill in the appropriate information. Click on the Save button at the bottom of the screen when all the information has been added. (Or click on Save on the left side of the screen.)

ü Repeat this process for each piece of property to be added.

Editing a Property Report in GMS

This process is used to provide the information on the disposal of the property, as well as changing any inaccurate information.

To edit a Property Report follow the steps below:

ü Log in to the GMS.

ü Click on Property in the left frame of the GMS Welcome Screen.

ü Click on the specific Project # (displayed in blue) from those listed.

ü The Property Description Screen will display.

ü Click on the sequence # or Serial # (displayed in blue) to access a specific property.

ü Edit the appropriate information.

ü Click on the Save button at the bottom of the screen when all the information has been added. (Or click on Save on the left side of the screen.)

Notice: Because original signatures are required for Equipment Inventory Reports, you must print and mail your report to DCJS. User tip: Reports do not need to be printed and mailed for each piece of equipment purchased. It is suggested that reports be submitted quarterly or when all equipment purchases have been made, whichever comes first.

Printing an Equipment Inventory Report for Mailing to DCJS

ü On the property Summary screen, click the PRINT button to the right of "New Property"