Site Review Report Module

 

The Site Review module of the GMS contains the documentation of official site visits made by BJF personnel.  A grantee can Read items in this module.

 

Accessing the Site Review Grid

 

To access the GMS Site Review module:

ü      Log in to the GMS.

ü      Click on the Site Review link on the left frame of the GMS Welcome page.  The Site Review grid will then display on the right frame of the screen.   (The sections of the screen are fully described in the GMS Navigation section, , on page 6)

 

 

Accessing a Specific Site Review Report

 

To access the record of Site Review Report for a specific project, follow the steps below:

ü      Log in to the GMS.

ü      Click on Site Review in the left frame of the GMS Welcome Screen.

ü      Click on the specific Project # (displayed in blue) from those listed.  A list of the Site Review Reports for that project will then display in the right frame of the screen.   If no Site Review Reports are displayed, that project does not have any Site Review reports recorded.

o       The data in the Site Review Report screen is presented in columns of information:

Site Review Column Definitions

Column Title

Definition

#

Sequential number for Site Review reports

Visit Date

The date the visit took place.

Visit Type

The type of visit report – site, telephone, desk audit, or blank.

Meeting Location

The place the meeting was held.

 

Figure 13 Site Review Screen

 

Viewing a Site Review Report Record in GMS

 

To view a Site Review Report follow the steps below:

ü      Log in to the GMS.

ü      Click on Site Review in the left frame of the GMS Welcome Screen.

ü      Click on the specific Project # (displayed in blue) from those listed. 

ü      Select the Site Review to view (if the grid is empty, there are no Site Reviews associated with that Project).

 

o       The Site Review sections (tabs) are:

Site Review Tabs

Tab

Information

General

Last Voucher Date, Visit Type, Meeting Location, Attendees, Findings, Administrative Review Visit Persons.

Deficiency

#, Type Deficiency, Status, Comment

 

ü      The General Tab will be displayed.  No edits will be allowed. 

 

If necessary:

ü      Click on the Deficiency Tab, at the top of the page to view any deficiencies noted in the project during a Site Visit.  No edits will be allowed.